REPORTS TO THE BOARD

Financial/Enrollment Report

Date:               April 17, 2013

To:                   Michael Green, Superintendent
Subject:           March Financial/Enrollment Report
From:               Stacy Brown, Director of Business Services

I have attached the 2012-13 Budget vs. Actual and Comparison to 2011-12 and Fund Budget Status reports for the month of February.  Revenues in March were $28,000 greater than expected.  Last year we billed the ESD for the first 6 months of the Partners in Transition Program in March, so this bumped the expected revenues for March.  Payroll was a little higher, but close to what was expected.  Accounts payable was about $53,000 less than expected.  Last year we paid $17,000 for bleacher maintenance and $19,000 to the State Auditor’s Office in March. The estimate for accounts payable is based upon the average amount for the past three years and doesn’t take large payments into account.  I reviewed all expenditures and the amounts paid do not look unusual.

Apportionment has been updated to actuals and I have the actual transportation allocation.  I am almost finished with the estimated revenues, expenditures and year end fund balance.  I have changed the format to align with the new funding formulas and wanted to make sure everything is calculating correctly, but I didn’t have time to make sure everything is there before the board packet went out.  I will forward to Tegan and have her post as soon as I get it completed.  We can discuss at the board meeting as well.

The enrollment spreadsheets are attached, with summaries by headcount for September through April and a comparison of budgeted FTE to actual average FTE.  The District enrollment decreased in April by 12 heads and 12.00 FTE.  TEAM High’s numbers increased, but we had decreases in most of the other buildings.   April FTE was 28.89 FTE greater than budget and the average FTE through April is still 42.28 FTE greater than budget.  We have only two counts left for the school year, believe it or not, so hopefully we will pick up those kids we lost in April and end the year about 45 FTE above budget.

Please let me know if you have any questions.