Date: April 22, 2014
To: Michael Green, Superintendent
Subject: April Financial/Enrollment Report
From: Stacy Brown, Director of Business Services
I have attached the 2013-14 Budget vs. Actual and Comparison to 2012-13 and Fund Budget Status reports for the month of March. I also attached the projected revenues, expenditures and fund balance for 13-14. At this time, we are projected to increase the fund balance by approximately $120,000. This includes the full payment for the next three years for the KWRL Paradise Point property, which will free up some General Fund budget in the few years. I did not include payment for the TEAM high audit finding. We are still working with OSPI on this to determine what the final number might be. This will affect the fund balance, but I don’t know by how much yet. The amount set aside for Paradise Point could be adjusted in this year and budgeted in the next couple of years if needed. I also included an estimated amount of $75,000 for completing the Yale water system. This is just an estimate and could be more or less.
Revenues in February were approximately $130,000 greater than expected. We received two months of National School Lunch Program payments this year. We also received greater than normal property taxes and the transportation allocation greater than budget will cause the revenues to be greater than expected each month. Payroll was about $18,000 more than expected. We paid $2,000 in classroom overage pay to teachers at WPS (1st grade), $11,000 more in teacher extra days than in the past couple of years and about $4,000 in salary and benefits for the substitute administrator. We have hired approximately 4 classified staff (2 basic ed and 2 special ed) that were not budgeted. We have a number of employees with ongoing L & I claims, who are using their sick leave (or donated sick leave) so we are paying them and their subs. . Accounts payable was about $28,000 less than expected. I reviewed all expenditures and the amounts paid do not look unusual.
The enrollment spreadsheets are attached, with summaries by headcount for September through April and a comparison of budgeted FTE to actual average FTE. We are down 6 heads and 8 FTE, however this is still a total of 60.30 over budget and the average continues to hold around 64 FTE greater than budget. I will continue to keep you apprised each month and will let you know how this affects the district projections.
Please let me know if you have any questions.