Date: December 8, 2015
To: Michael Green, Superintendent
Subject: December Financial/Enrollment Report
From: Stacy Brown, Director of Business Services
I have attached the 2015-16 Budget vs. Actual and Comparison to 2014-15 and all Fund Budget Status reports for the months of September and October. I will be presenting November and December in January, as well as projected revenues, expenditures and fund balance.
September Reports - Revenues in September were $270,000 more than expected. State Forest collections were about $40,000 greater than expected based upon the budget. Also, in two of the last three prior years, revenues accrued in the prior year were all reversed in September, regardless of whether or not they were received in September, October or November. This deflated the September revenues in the prior two years, decreasing the average and thereby decreasing the expected amount. Last year I corrected this and only reversed the accrued revenues that were received in September, which normalized the September revenues for these two years. Because the unfunded was so much lower than budgeted last year, the three KWRL districts had a carryover of $107,000 int0 15-16. This was recognized all in September. Payroll was a little more than $66,000 greater than expected. The buildings were given the decision to schedule 4 of the district directed days for this year and some used 2-3 days before school started, increasing the amount paid in September by approximately $80,000. We also used the wrong L & I rate for our custodians, cooks and bus drivers, overpaying by approximately $37,000. This was adjusted in October and November. Accounts payable was about $79,000 more than expected, which is not unusual for this time of year. I reviewed all expenditures and the amounts paid do not look unusual.
October Reports – Revenues were $40,000 more than expected. Payroll was $48,000 less than expected. Approximately $30,000 of the September L & I overpayment was credited in October. Accounts payable was about $159,000 greater than expected. We paid about $30,000 in maintenance projects, $29,000 for a new van and about $60,000 more in fuel than we paid last October. As usual, I reviewed all expenditures and the amounts paid do not look unusual.
The enrollment spreadsheets are also attached, with summaries by headcount for September through December and a comparison of budgeted FTE to actual average FTE. Enrollment increased by 2 students and almost 1.0 FTE. The average FTE is still almost 102 students above budget. I will continue to keep you apprised each month and will let you know how this affects the district projections starting with December financial data in January.
Please let me know if you have any questions.