To: Michael Green, Superintendent
From: Stacy Brown, Director of Business Services
Date: December 8, 2022
Subject: Financial/Enrollment Report
I finished the year-end Financial Statements (F-196) last month and have put together a PowerPoint presentation that we will be running through at the board meeting on Thursday. I also included the full F-196 document for you to review. Please bring your questions to the meeting.
I included the September and October Budget Status reports for each fund. I have been working with Forecast5 to get all of my 22-23 models set up, and they are almost ready to go. In January, I will be providing a full financial report, including revenue, expenditure, and ending fund balance projections based on projected enrollment and other known items that could affect the balance. I will also provide the budget status reports from November and December.
Enrollment
The first enrollment document (page 1) is a summary by headcount for December, with a comparison to November. The counts by grade level include the Yale, LRA, and TEAM High numbers (all totals for the district). The section below shows the total December headcount for those buildings compared with the previous month's headcount. Overall, we are now down 21 students from November. If you look at the November count, you can see that the KG numbers increased by 15. This is due to starting the Transitional KG classroom at NFES. Unfortunately, in the last month, we lost 16 12th graders between TEAM and WHS.
The second enrollment document (page 2) shows a comparison of average FTE compared to budgeted FTE. Funding is based on FTE (not headcount), so this is an important document. Funding is based on our average annual FTE (which includes September and October at this time). For December, we are 39.65 over budget, and the average for the 4 months is 41.39 over budget. This is good for this year, but with the loss in FTE at TEAM and WHS, this will lower the average very quickly. I will be running estimates each month to determine how enrollment affects our revenues. You will also see the Special Education enrollment numbers and how they compare to budget. Special Education enrollment average is figured from October through May. The numbers you see here are from October through December, and the average has increased over the past few months and should continue to increase as students are assessed and qualified. I will continue to keep you apprised each month and will let you know how this affects the district projections starting with data in January.
Please let me know if you have any questions.